facilities-managementThis post highlights how facilities management is an important, if often unsung part of so many businesses… any businesses with facilities, in fact. Sustainable facilities management is an area that can have a profound and near term impact on overall business sustainability. Very large potential energy savings and hence carbon footprint reduction could be realized in facilities management areas such as HVAC or lighting for example; the embodied energy of facilities — their materials and recurring requirements; how runoff is handled and so forth all are areas in which sustainable facilities management can really impact the triple bottom line in a positive way.

by Jesse Stallone, VP of Business Development & Sustainability at Electronic Recyclers International, Read Jesse’s blog ; follow him on Twitter @jessestallone; or connect with Jesse on Linkedin.

Not to long ago I was in a meeting to discuss sustainability initiatives. I looked around the table and saw representatives from marketing, environmental, legal, and corporate social responsibility. What I didn’t see was anyone from the Facilities Management group or the Architectural Design and Build group. The meeting began and we talked about all of the buzz topics; green media, social programs for young people, energy usage and of course, carbon footprint. Every time I hear the discussion of carbon footprint and someone gives a statistic about how many cars that equals that we have taken off the road I’m reminded of Joel Makeower’s comment ” I sometimes wonder whether adding up all the cars-taken-off-the road marketing claims would yield a number that exceeds the actual number of cars on the road.” Strategies For The Green Economy

I participated in the meeting and didn’t say anything about the missing potential team members, until the end of the meeting. That’s when they asked me if I had any other thoughts or questions I’d like to add…You know I did.

I asked where the team members from the Facilities Management, New Construction and Architectural groups were.

I got the expected replies, “We are working to select our business and marketing initiatives”, “We’re trying to make sure our customers know what we are doing to help them”, “We’ve got to get our story straight”. Then finally I was asked, “Why do you ask?” I love it when we ask questions!

I said that I agreed that we have been talking about how to tell our story, what stories we wanted to tell and how to use our website and social media to tell the stories, but I haven’t heard us talk about what we could be doing internally to help push sustainability into our core. They said we talked about our reduction in our power bill. I agreed. Saving money and reducing power needs is a good thing. But I wanted to know what we did to reduce our need for raw materials in the construction of our new buildings. How did we take into consideration the affect of building materials on employees when selecting materials for construction? What siting criteria did we use for our new buildings? Did we consider collecting and reusing storm water runoff for parking lot cleaning or landscape watering in areas where water use is limited or perhaps more expensive? What materials did we reuse and how?

This seems to be something that happens around us today. We want our company to be part of the sustainability program, but we don’t really stop to think sometimes that Green House Gases and Power Usage are just two parts of the multifaceted program. Facility Management is an area within just about every business, waiting for us to examine and ask “What can we do here?” Think about it, buildings represent some of the largest investments that companies make and yet we rush to build and occupy them so we can “start” the business.

Our blog post, Integrating Sustainability into the Capital Planning Process suggests that sustainability needs to integrated into the capital planning process and that companies should start with the low hanging fruit. Facilities management is often the place to begin.

What if we started the business with the structure? I know, LEED has certifications and guidelines. But, what if we started our sustainability discussions with the building and not just the product. What if we looked at what we had to work with and started to make “it” more sustainable? Would that help us to make products more sustainable? Granted, this would be easier if we were starting a new company. But, what about a company or an institution that has been in business for years?

This is the area where the unsung heroes of sustainability can shine! For years people have thought of the Facility Management department as the folks that keep the heat and air conditioning going. They are located in the basement, and not exactly as glamorous as some of the other “top line” groups within the organization; sort of out-of-site out-of-mind.

Yet Facilities Management is at the heart of cost-effectiveness, productivity, efficiency and the social issues of employee quality of work. These managers are now dealing with air emissions, indoor air quality, water quality, water use restrictions, and multiple waste management issues that were not even thoughts their previous counter-parts dealt with. They have to be prepared to not only order office furniture, they have to be able to know what the furniture is made of, where it was sourced from and how will they dispose of the items when they have served they function within the organization.

These men and women are a lot more than “wrench turners”!

This is a great area that any organization can tap into when looking at the strategic advantages that sustainability has to offer. Facility Managers are involved in multiple aspects of your organization. They work with grounds maintenance, building maintenance and road maintenance. They provide construction project management activities. They establish facility emergency management activities that range from threat assessment and planning to recovery. They may be responsible for fleet management or records management. Your Facility Management group may have even established its own supply chain and can help with your procurement process or perhaps even help other groups with its contacts and vendors.

Visit the International Facility Management Association website and check out FacilitiesNet for check out some of the great resources that are available for Facility Management and see what you can learn and share.

Our related post, Why Every Company Needs a Corporate Energy Manager, makes the case improvements to the bottom line can be achieved through energy reduction and argues that corporations need to take energy management more seriously and to raise the profile of this important potential cost cutting area.

We’re often told to look within for answers, well, maybe this time it’s more than just an expression. It might just be the key to helping you develop a more rounded sustainable business.

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© 2011, Jesse Stallone. All rights reserved. Do not republish.

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Author: Jesse Stallone (3 Articles)

Jesse Stallone has spent the majority of his career working in the environmental field dealing with the operational activities and driving strategic change initiatives. Currently he is working as the VP of Business Development and Sustainability for Electronic Recyclers International. Most recently, he was Director of Sustainability and Strategic Planning at Allied Waste industries, responsible for sustainability and innovation business development initiatives. Prior to this he served as a Six Sigma Black Belt working on continuous improvement programs dealing with waste reduction for a large U.S. based retailer. Follow Jesse on Twitter. Connect with Jesse on Linkedin.